HR & Admin Executive – Mar 30, 2023


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Bushiroad International Pte. Ltd. (Singapore)
HR & Admin Executive
Job Description:


  • Work closely with HR Team Leader for all aspects of HR functions, not limited to recruitment, work pass management, talent acquisition, pre-boarding, onboarding and offboarding, HR system, attendance, performance appraisal, employee relations, learning and development, employee welfare activities
  • Draft and update HR documentation such as employment contracts and letters, employee handbook, job descriptions, policies and guidelines, forms etc.
  • Liaise with Japan HQ on monthly employees’ movement and invoices matters
  • Prepare and submit statutory documents and all employer-related claims (NS makeup pay claims, GPML, GPCL, IR8A, IR21 etc.)
  • Ensure that P-files records are up-to-date and treated with strict confidentiality
  • Monitor and manage insurance renewal matters
  • Assist in expatriate management matters
  • Being the first point of contact for employees on any HR related queries


  • Handle day-to-day office administrative duties
  • Check and process employees’ monthly claim reimbursements
  • Process overseas business trip forms
  • Monitor and renew office-related contracts
  • Manage and upkeep inventory for stationery, pantry, cleaning supplies etc.
  • Liaise with external stakeholders for office supplies, cleaning services, pest control services etc.
  • Liaise with building management for tenancy agreement, replacement of light tubes and other related matters
  • Answer incoming phone calls and attend to visitors
  • Being the first point of contact for employees on any Admin related queries
  • Perform other HR & Admin responsibilities and tasks as assigned
Job Requirements:

  • Candidate must possess at least Diploma/Graduate Diploma in Business Administration/Human Resource Management or equivalent
  • Candidate with at least 2 years of relevant working experience in HR Admin field is required
  • Knowledge in using HR system (Times Software) will be advantageous
  • Excellent oral and written communication skills
  • Excellent interpersonal skills
  • Meticulous, reliable, sensitive, and discreet in dealing with confidential matters
  • Well-versed in MS Office
  • Excellent at schedule management and multi-tasking
  • Adept at working both independently and in a team
  • Effective decision-making skills and strong problem-solving skills
  • Sensitive to cultural and linguistic nuances
  • Candidates who have Japanese language proficiency is a plus (liaise with Japanese stakeholders)
  • Open to work on some weekends/public holidays for Company events
  • Open to travel overseas for business trips if required
Please send a copy of your latest resume to
Kindly note that only shortlisted candidates will be notified.